Printer leasing can cover anything from a compact A4 multifunction printer to a higher-volume shared workgroup device. The useful starting point is the office requirement, not the largest available specification.
Start with the workplace rather than the machine
| Workplace | Useful starting point |
|---|---|
| Home office or microbusiness | Compact A4 printer or multifunction printer |
| Small office | Shared A4 multifunction printer |
| Growing team | Workgroup printer with dependable scanning |
| Departmental office | Higher-volume multifunction equipment |
| Multiple sites | Managed print review |
Avoid paying for unused features
- Do not add A3 purely as a precaution if it will rarely be used
- Check whether secure print, stapling and cloud functions are genuinely needed
- Compare ongoing page charges as well as the equipment payment
- Ask how the proposed device fits the expected workload
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