The aim is to make the quote process clearer. Your answers describe the workplace requirement so suitable options can be considered and compared on more than a single monthly number.
1. Describe your workplace
Start with practical details such as users, paper size, print volume, colour usage, required features and postcode.
2. Review suitable options
The information is used to identify relevant quote options. Availability and the exact process depend on the supplier arrangements used by the live service.
3. Compare the full proposal
Ask for the equipment payment, service scope, mono and colour rates, contract duration, installation details and end-of-term arrangements.
4. Decide whether to proceed
A quote request does not require you to accept an offer. Take time to question unclear terms and compare like with like.
What to prepare before starting
- Estimated monthly mono and colour pages
- Number of regular users
- Whether A3 is essential or occasional
- Required scanning, security and finishing features
- Current contract end date if replacing an existing setup